To keep Impero Back:drop simple to use, we do not link to your MIS. This just means you will need to populate staff and student data yourself.   


  • If you have not verified your email you will not be able to use some areas of the system including adding staff and students. See our  How Do I Sign Up document for help with your email.
  • The quickest way to add students is by using a CSV file. 
  • A CSV file is a spreadsheet saved in a particular format
  • You can download a template from the Getting Started page to help you provide all the information needed. 
  • Make sure you save it as a CSV file as only these can be uploaded. 

For students we need to know: 

First Name 

Surname 

Date of Birth 

Gender 

Year Group 

Registration Group 

UPN 

 

The system can identify a pupil as Male or Female, M or F, or if the space is left blank. This is in keeping with the requirement of the school census.  


If your organisation doesn’t use UPNs you can leave this blank. Unique identification numbers will be created within the system to ensure data is assigned correctly . 

 

 

  • Next you will be asked to match the columns from your CSV file. 



 

When you are ready click on Import Data. Any errors will be highlighted on the next screen. You should click on the pencil on the righthand side to edit the entry and remember to save the updates. 

 

 


Clicking complete will take you to the next stage where you can input Staff details. You can skip this step if you would like to add staff later.  


Adding students manually 


If you do not upload a CSV file you can still add in students using the form below. Remember to save each line and when you are ready click Next. If there are any errors these will highlighted and you can edit the line and save to update. 


 



Adding Staff Members 


For staff we need to know: 


First Name 

Surname 

Job Role 

User Group 

 

User groups are used to set the access permissions different staff will have on the system. You should use general roles and responsibilities rather than individual names. Our standard user groups are: 

  • DSLs 

  • School Business Manager 

  • Admin Team 

  • SLTs 

  • Teachers 

  • TAs 

  • Governors 

We set these groups up with permissions that allow different levels of access depending on the group. We recommend you check the settings before inviting staff to make sure you are happy with the access rightsIf you enter a group at this point that is outside of this list, it will be given the same access rights as teachers. You can change the user group of a staff member from the Administration section of the system. 

Once again you can either upload a CSV or add staff in manually. You can also skip this step and add staff in at a later date. 


 


When you click Next you will be prompted to correct any errors and Complete. You will now be taken to the Action Plan. It will take a few moment to upload large CSV files and you will see in the Action Plan when this has been successful. 


 

You can see your set up progress in the menu on the righthand side. You should review your system settings before you add concerns or invite staff to use the system. You can also access the system settings and user group permissions from the Administration section.  


 


You will need to verify your account before you can access all parts of the system.